Position - Events Coordinator

Join Our Spell Family

Career Position

Events Coordinator

THE ROLE

 

Reporting to the Brand Communications Strategy Manager, the Events Coordinator will focus on delivering memorable events from conception through to completion to enhance our brand-to-customer experience. The role will be tasked with researching and securing venues, planning and managing our events' calendar, negotiating quotes and agreements with vendors, assisting with event marketing, monitoring timeframes and budgets, networking, and delivering on event brief objectives. The role will assist our organisation in amplifying brand visibility, enhancing customer and employee relations, and improve our organisation's growth through events that effectively communicate business strategy and brand personality.



RESPONSIBILITIES


  • Liaise with Head of Brand and wider Marketing team to bring Spell events to life
  • Assist Store Manager to create instore experiences at the Spell flagship store 
  • Collaborate with Brand Communications Strategy Manager on event preparation 
  • Assist the Brand Coordinator in preparing the Marketing Calendar and scheduling of events
  • Oversee and execute all planning, operations and logistics for assigned events
  • Conceptualisation for all events
  • Develop a critical time path for each event and ensuring it is adhered to ensure an up-to-date knowledge of existing and new venue options
  • Identify and report on competitor’s events and performance
  • Coordinate staffing requirements and scheduling for onsite event delivery
  • Coordinate venue management, caterers, contractors, and equipment hire
  • Liaise with Senior Graphic Designer in the production of promotional material, signage, posters
  • Provide event briefings and work with Marketing Team to market the events appropriately
  • Establish and maintain relationships with suppliers and stakeholders
  • Ensure event budgets are accurately updated and costs managed 
  • Complete analysis and report following each event
  • Oversee the bump-in, daily running and bump out of an event
  • Project Manage Spell Pop-Up’s and Warehouse Sale
  • Any other event coordination tasks as required

ABOUT YOU


You are a fierce organiser, can keep multiple projects on track and are a solution-oriented problem solver, with a creative flair. You proactively manage risk and maintain your cool under pressure. You radiate authenticity – quickly building rapport with others – while your strong communication and influencing skills create long lasting relationships with customers and suppliers. You display a passion for learning – challenging yourself and taking on feedback to continuously grow both personally and professionally.

  • 2 year’s experience in events and/or marketing
  • Exceptional verbal and written communication skills
  • A keen eye for styling and the Spell aesthetic
  • Ability to adapt to an ever-changing environment
  • Social media skills
  • Highly organised
  • Can-do attitude
  • Competent across Microsoft office

    DESIRABLE

    • Bachelor’s degree in event management or a related discipline
    • Existing relationships with event suppliers and stakeholders

    BENEFITS

    • Open plan office space
    • 3pm finish on Fridays
    • Clothing allowance and generous staff discounts
    • Beautiful Byron Bay location

    HOW TO APPLY FOR THIS ROLE


    To apply, please forward your resume and cover letter outlining your suitability for the role to careers@spell.co

    At Spell our vision is to inspire, beautifully – in harmony with people and planet and we are committed to providing Equal Employment Opportunity for all.